Pavement Evaluation & Maintenance Plans

Pavement Evaluation & Maintenance Plans

Pavement Evaluation & Maintenance Plans



It is quite possible that your pavement is one of your community’s largest investments.  Properly managed and preserved, your pavement can last well over 25 years.  If not properly managed, it may last only 25 or possibly less.  So the value of making sound pavement preservation, maintenance and repair decisions is more than aesthetic, it’s economic.
Our goal is to simplify the process of pavement maintenance and to help your community to cost effectively maximize the life and value of your community’s investment.

The goal of an effective pavement maintenance plan is to preserve and extend the life of the pavement.  APEC’s engineers perform a comprehensive inspection and technical evaluation to determine the condition (and rating if appropriate) of your pavement. Based on the results, we create a pavement maintenance plan that prescribes and prioritizes effective and appropriate pavement maintenance and, if required, rehabilitative treatments. A long-term multi-year plan is prepared for cost-effective management of your pavement that maximizes pavement life and optimizes effective use of the communities reserve funds.  While the plan is based on technical evaluations, the plan is easily understood and useable.

Effective pavement maintenance plans achieve remarkable savings in life cycle costs, all the while preserving and extending the life of the pavement. The multi-year plan allows community leaders to monitor maintenance activities and track the effectiveness of those treatments.  In short, a pavement assessment and a multi-year pavement maintenance plan puts control of assets in the community leader’s hands and not in the hands of contractors. 

Depending on the pavement type, age and condition, the field inspection and evaluation and resulting pavement maintenance plan may include any or all of the following:  

Identification, description, quantification and location of pavement distresses,

  • Potential causes of the noted pavement distresses,
  • Pavement evaluation criteria, Pavement Condition Index (PCI) scoring,
  • A general condition description of the evaluated pavements,
  • Physical properties and structural capacity of existing pavement,
  • Environmental effects on the existing pavement structure,
  • Field coring and laboratory analysis,
  • A review of drainage conditions of streets or parking areas,
  • ADA review of street and/or parking areas,
  • A review of curb, sidewalk and street drainage facilities, such as broken curbs or trip hazards that could present liability issues,
  • Recommended  maintenance and rehabilitation plans sorted by priority and area
  • Individual maintenance or rehabilitation recommendations by area
  • A site exhibit identifying areas evaluated and photos of site conditions,
  • A multi-year maintenance and budget plan with costs for projecting reserve requirements.

Depending on the age and condition of the pavement, the pavement maintenance plan should be updated on a regular basis to monitor the effectiveness of the applied treatments and make adjustments required as a result of the review.

Construction Related Services

Pavement Evaluation & Maintenance Plans

Pavement Evaluation & Maintenance Plans


 Need help getting your pavement project constructed properly? Although most contractors want to do the right thing by providing you with a quality product, with competitive bids and tight deadlines, some contractors may decide to take shortcuts. AEPC works with communities and contractors to avoid these issues.

AEPC works with communities during all aspects of the construction phase of the pavement maintenance or rehabilitation project to assist in achieving their goals. We can provide full Project Management services or Construction Administration services depending on the needs of the community.  The construction phase is normally divided into three phases: pre-bid, post-bid and construction phase.  

In the pre-bid phase AEPC helps communities implement their projects by developing a scope of work that describes work to be completed and expected results at project completion.  AEPC will request bids from a shortlist of pre-qualified contractors.  The goal of pre-bid services is to have a defined scope of work and qualified contractors that can adequately perform the project and meet budget and time constraints while providing the specified work.

In the post bid phase after bids have been received, we will conduct a thorough review of the bids to make sure that all bids address the scope of work.   The objective is to eliminate or at least minimize the need for change orders during construction.  When the review is completed, we will prepare recommendations to community leadership.

In the construction phase when a contractor is selected for construction, we will conduct a pre-construction meeting to discuss details such as lines of communication, site safety, access conditions, construction phasing, inspection and testing process, pay requests, final inspection and closeout and other items that might impact the community’s residents or other community services. Depending on community needs we can provide review of contract documents, inspection and close out services. 

What To Do

Pavement Evaluation & Maintenance Plans

Pavement Life Cycle


The dilemma for many communities is that they lack the knowledge and experience to address their pavement short and long term needs.  This is where APEC can assist you.  The community may need to define a scope of work for the needed construction or, depending on the size of the community’s pavement assets, it may be appropriate to first develop a pavement management plan (PMP).  The PMP provides a long term view of the communities’ pavement preservation and maintenance requirements including cost projections.  For the PMP to be workable for the community, it needs to address the pavement preservation and maintenance requirements and also financially fit within the community’s financial reserves. With a workable maintenance plan in place, APEC can work with the community to develop a scope of work for the immediate preservation and/or maintenance work to be accomplished, and manage the bidding and construction process.  APEC evaluates each bid and makes a recommendation based on which scope and warranty best meets the community’s needs and budget.    

Pavement Life Cycle

Pavement Life Cycle

Pavement Life Cycle



Asphalt pavement, like everything else, has a life cycle.  The length of that cycle is dependent on a number of factors including the quality of the  initial construction, type and volume of traffic, the environment and most importantly how well it is preserved and maintained.  Naturally, the condition of the pavement dictates the type of preservation, maintenance or repair required. 
The goal of a pavement maintenance program is to keep the pavement in good condition and extend its useful life cycle.   As shown by the following graphic, if regular preservation and maintenance is performed before the pavement deteriorates, the life of the pavement can be extended.

Annual Reporting

Pavement Life Cycle

Annual Reporting


The annual report is a brief summary report that provides a continuous record of information to the community.  The annual report would generally include a record of completed work still under warranty, maintenance and rehabilitation activities performed in the past year, and planned activities for the following year.  The information is valuable to the community as leadership and management changes.   

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17147 South 174th Drive, Buckeye, Arizona 85338, United States

(602) 740-8730